Procedure
Once you decide to use our services, we then conclude a contract. Subsequently, we require the following documents (for each country).
- Original invoices and, where applicable, original import documents; Photocopies of invoices, credit card records, etc. will not be accepted except in the case of Australian claims. We recommend making photocopies of the originals and using these temporarily for all internal accounting purposes until the originals have been returned subsequent to the completed application.
- Application form; some countries require an authorized company representative's signature
- Proof of company ownership, which is obtainable at your company's local tax authority
- Authorization enabling us to act on your behalf
Subsequent to us receiving all the required documents, all further steps will be handled on your behalf:
- Sorting, checking and recording of your invoices
- Checking whether the submitted documents are complete
- Processing and submission of applications to the relevant tax authorities
- Processing of all written communication with the authorities
- Monitoring the receipt of the refund amounts, preparation of accounts, transfer to your account subsequent to the subtraction of our agreed fee
Taking an example; your company attends a trade fair in the U.K. and incurs U.K VAT.
- Your company sends the original invoices to ITR together with a certificate of Tax Status. Or you may request the additional service of retrieval of invoices and receipts at your company location.
- We sort, screen and estimate the claim application before sending it to our U.K. affiliate’s office.
- They finalize all necessary paper work for the claim application and conduct a more in depth estimation of the potential refund.
- They submit the application to the local U.K. Tax Authorities.
- The accepted claim is refunded to our secure Trust account.
- Your company receives the refund less our pre-agreed commission and all original invoices are safely returned to you within a matter of weeks.
